Loving Food Resources Executive Director Job Description
The Executive Director is charged with the successful operation of the LFR food pantry, including volunteer coverage, as well as maintaining a culture of safety and trust. Oversight of at least one Saturday client shopping day is anticipated and expected. Safe and effective operations for the clients is paramount.
The LFR Executive Director has five main areas of responsibility:
- Fundraising /Development
- Volunteer, Office and Personnel Management
- Board Support
The Executive Director creates and executes a strategy to secure financial support from individuals, foundations, corporations, other agencies and businesses including the following activities:
- Develop, execute, and account for all phases of the Annual Direct Mail campaign and all direct mailings as scheduled in the Fund Development Plan or by the Board of Directors.
- Achieve Strategic Plan goals and targets in cooperation with the Board of Directors.
- Build the Planned Giving Program with focus on Deferred Gifts and Bequests
- Initiate income-generating activities including all fundraising events sponsored by LFR and organizations
- Provide information to the Board regarding LFR’s needs and plans for focusing fundraising efforts to effectively and efficiently meet those needs
- Communicate with major donors, orally and in writing and make personal, social contact one or more donors/prospects per week.
- Cultivate contacts with businesses, groups, individual donors, and charitable foundations. Report detailed information regarding the following targets and outcomes in the monthly Executive Director’s Report to the Board of Directors, illustrating monthly performance numbers.
(1) Businesses – make two local business calls for sponsorship/support per week
(2) Groups – schedule at least once monthly contact with social clubs, churches, or service organizations. Provide informational presentation when requested
(3) Individual Donors – Reach out to one or more individual donor(s) per week
(4) Charitable Foundations –
- Research and/or write two grants per month
- Write one grant per month and research at least one more.
Consulting with the Board of Directors, evaluate and update fundraising programs and grant solicitations, assigning budgetary portions to each of the above four categories.
- Ensure that adequate records are kept for the organization
- Be proficient in the use of SOXBOX/Food Bank Manager software.
- Work with the bookkeeper to manage payroll, monthly reconciliations, tax filing (1099’s, 900, W2’s, Sales & Use Tax Refunds).
- Manage human resources, including both paid staff and volunteers, and insurance needs, including renewals, obtaining competitive bids
- Work with the Board Treasurer to create an annual LFR operating budget to be approved by the Board of Directors
- Manage the affairs of the organization so as to remain within the Board-approved budget.
- Maintain LFR organizational and financial calendar
- Work with the Board Treasurer to complete any applicable financial audit
- Manage the activities of the Pantry Manager and volunteers
- Evaluate technology needs and resolve problems. Review backup process daily.
- Actively contribute to the LFR newsletter.
- Provide pertinent information to the website and social media coordinators
- Report directly to and communicate effectively with the LFR Board of Directors.
- The President of the LFR Board of Directors supervises yearly evaluations with input from the Executive Committee and peer review feedback.
- Write a monthly Executive Director’s Report to the Board of Directors
- Develop policies and procedures to ensure effectiveness and efficiency of the LFR organization
- Develop processes for implementing policies made by the Board of Directors
- Provide support and interfaces with all Board committees as appropriate
- Attend all regular Board meetings, Executive Committee (meetings) and other committee meetings.
- Initiate policy and procedure updates
- Interface with the Marketing Committee and other committees in actively promoting LFR.
- Oversee production of newsletters, brochures, special events and presentations, press releases, e-news, and civic meeting presentations.
Characteristics for ED job applicants
- Bachelor’s degree required
- Applicable experience managing staff
- Experience using development software SOXBOX
- Some knowledge of QuickBooks
- Experience making personal calls on donors and prospective donors
- Experience writing grants
- Experience with report writing
- Some experience in serving people in need
- Good at establishing group boundaries and an understanding of group dynamics
- Easygoing and able to adapt to change
- Forward thinking – a strategist
- Well spoken
- Experience in volunteer recruitment
- Annual Salary $36,500.00
- Work Week 30 hours per week
- Paid Time Off:
- 6 Holidays
- 3 Sick Days
- 4 Personal Days
- 10 Vacation
If interested, please email firstname.lastname@example.org.